Choosing the right all in one laser printer for a small business involves balancing speed, cost, and versatility. The Brother MFC-L3780CDW stands out as the best overall for its reliable color printing, fax, and duplex features. Meanwhile, the HP LaserJet Pro MFP 3101fdw offers excellent speed at a lower price, and the Canon imageCLASS MF462dw II provides a robust monochrome option for heavy printing needs. The main tradeoffs include balancing upfront costs against ongoing supplies and features—more advanced models tend to cost more but save time and effort. Keep reading for a detailed breakdown to help you find the perfect fit for your small business.
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Key Takeaways
- Top models balance print speed, subscription costs, and multifunction versatility for small business workflows.
- Color laser options tend to be more expensive but add value for marketing and branding materials.
- Monochrome printers are ideal for high-volume document printing at lower ongoing costs.
- Wireless connectivity and mobile printing capabilities are standard and essential in modern small offices.
- Price and feature sets vary widely; investing in a slightly higher-end model can reduce long-term frustrations and maintenance costs.
| Brother MFC-L3780CDW Wireless Color All-in-One Laser Printer with Duplex, Fax, and 2-Month Subscription Trial |  | Best Overall | Print Speed: Up to 31 ppm | Scan Speed: Up to 29/22 ipm (black/color) | Paper Capacity: 250 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best for Monochrome Simplicity | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW ON AMAZON | See Our Full Breakdown |
| Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer All-in-One with Scanner, Copier, Fax |  | Best for Fast Monochrome Printing and High Capacity | Print Speed: 37 PPM | First Print Time: 5 seconds | Wireless: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet MFP M234sdw Wireless Printer, Print, Scan, Copy, Fast Speeds, Easy Setup, Mobile Printing |  | Best for Small Teams | Print Speed: Up to 30 ppm | Two-sided Printing: Up to 19 ppm | Auto Document Feeder: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier, and Fax |  | Best for Color Capabilities | Print Speed: Up to 19 ppm | Scan Speed: Up to 29/22 ipm | Paper Capacity: 250 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer |  | Best Overall for Small Teams Needing Reliable Monochrome Printing | Print Speed: Up to 35 pages per minute | Functions: Print, scan, copy, fax | Connectivity: Wi-Fi, Ethernet, Bluetooth | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Color Laser Printer |  | Best for Small Offices Needing Vibrant Color and Versatility | Print Speed: Up to 26 ppm | Functions: Print, scan, copy, fax | Connectivity: Wireless, Ethernet | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer |  | Best Compact Monochrome for Space-Constrained Small Teams | Print Speed: Up to 35 ppm | Input Tray Capacity: 250 sheets | Auto Document Feeder: 50 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L2480DW Wireless Monochrome Laser Printer with Copy and Scan |  | Best Budget Monochrome Multifunction for Small Offices | Print Speed: 36 ppm | Paper Capacity: 250 sheets | Functions: Print, scan, copy | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier |  | Best for High-Volume, High-Speed Monochrome Office Environments | Print Speed: 50 ppm | Auto Document Feeder Capacity: 70 pages | Connectivity: Gigabit Ethernet, Dual-band WiFi | VIEW ON AMAZON | See Our Full Breakdown |
| Xerox C235dni Wireless Color Laser All-in-One Printer |  | Best Overall for Small Offices Seeking Reliable Performance | Print Speed: 24 ppm | Functions: Print, Scan, Copy, Fax | Connectivity: Wi-Fi, Apple AirPrint, Mopria, USB | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, and Security |  | Best for Security-Conscious Businesses with High Productivity Needs | Print Speed: up to 33 ppm | Scan Speed: up to 104 ipm | Auto Document Feeder: 80 pages | VIEW ON AMAZON | See Our Full Breakdown |
| Canon Color imageCLASS MF665Cdw Wireless All-in-One Duplex Laser Printer |  | Best for Users Who Value Ease of Use and Duplex Efficiency | Print Speed: 26 ppm | First Print Time: 10.3 seconds | Paper Capacity: 250 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer |  | Best Compact Monochrome Solution for Space-Constrained Offices | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Color-Heavy Small Teams with High-Speed Needs | Printer Type: Laser | Item Weight: 37.7 pounds | Dimensions: 16.46″D x 13.44″W x 16.5″H | VIEW ON AMAZON | See Our Full Breakdown |
| all in one laser printers for small business | Print Speed | Connectivity |
|---|---|---|
| Brother MFC-L3780CDW Wireless | Up to 31 ppm | Wi-Fi, Ethernet, USB, NFC card reader |
| Brother DCP-L2640DW Wireless M | 36 ppm | Wi-Fi, Ethernet, USB |
| Canon imageCLASS MF462dw II Wi | 37 PPM | — |
| HP LaserJet MFP M234sdw Wirele | Up to 30 ppm | Wi-Fi, Ethernet |
| Brother MFC-L3720CDW Wireless | Up to 19 ppm | Wi-Fi, Wi-Fi Direct, USB |
| HP LaserJet Pro MFP 3101fdw Wi | Up to 35 pages per minute | Wi-Fi, Ethernet, Bluetooth |
| HP Color LaserJet Pro MFP 3301 | Up to 26 ppm | Wireless, Ethernet |
| HP LaserJet Pro MFP 3101sdw Wi | Up to 35 ppm | Wireless Wi-Fi |
| Brother HL-L2480DW Wireless Mo | 36 ppm | Wi-Fi, Ethernet, USB |
| Brother MFC-L5915DW All-in-One | 50 ppm | Gigabit Ethernet, Dual-band WiFi |
| Xerox C235dni Wireless Color L | 24 ppm | Wi-Fi, Apple AirPrint, Mopria, USB |
| Brother MFC-L8930CDW Business | up to 33 ppm | Dual-band Wi-Fi, Gigabit Ethernet |
| Canon Color imageCLASS MF665Cd | 26 ppm | — |
| Brother MFC-L2820DW Wireless M | 36 ppm | Wi-Fi, Ethernet, USB |
| HP Color LaserJet Pro MFP 3301 | — | — |
More Details on Our Top Picks
Brother MFC-L3780CDW Wireless Color All-in-One Laser Printer with Duplex, Fax, and 2-Month Subscription Trial
This Brother model stands out for its combination of speed, connectivity, and security, making it the top choice for small businesses that need reliable, high-quality color prints. Compared with the Brother MFC-L3720CDW, it offers faster print speeds and more extensive connectivity options, including NFC, which enhances versatility. However, the requirement to enroll in a subscription service for toner savings introduces ongoing costs that some may find cumbersome. Its advanced security features and eco-friendly modes further support business needs for efficiency and protection. The setup process can be complex due to its many features, but the investment pays off for those prioritizing speed and connectivity.
Pros:- High-speed color printing and scanning for increased productivity
- Multiple connectivity options including Wi-Fi, Ethernet, and NFC
- Eco-friendly features like duplex printing and toner save modes
- Secure printing with advanced security features
Cons:- Requires enrollment in a subscription service for toner savings
- Complex setup due to multiple features
- Higher initial purchase cost compared to basic models
Best for: Small business owners requiring fast, secure color printing with multiple connection options and eco-conscious features.
Not ideal for: Budget-conscious startups or those seeking a simple, low-cost monochrome printer without additional features.
- Print Speed:Up to 31 ppm
- Scan Speed:Up to 29/22 ipm (black/color)
- Paper Capacity:250 sheets
- ADF Capacity:50 sheets
- Connectivity:Wi-Fi, Ethernet, USB, NFC card reader
- Display:3.5-inch touchscreen
Our verdict“This printer suits small businesses that prioritize speed, security, and versatile connectivity despite higher upfront and ongoing costs.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
This compact monochrome model is ideal for small offices that mainly need fast, reliable black-and-white printing without fuss. Compared to the Canon imageCLASS MF462dw II, it offers slightly faster print speeds of 36 ppm, making it better suited for high-volume monochrome jobs. Its limited to black-and-white output, which is a drawback for those needing color, but it compensates with a space-saving design and automatic duplex printing that reduces paper use. The toner capacity of 700 pages helps reduce replacements, though frequent toner changes may still be needed for high-volume environments. Its straightforward setup and wireless options make it accessible for users who want efficiency without complexity.
Pros:- Compact, space-saving design
- Fast printing and scanning speeds
- Automatic duplex printing reduces paper usage
- Flexible wireless and wired connectivity
Cons:- Limited to black-and-white printing only
- Toner may need frequent replacement for high volumes
- Lacks color printing options
Best for: Small businesses or home offices that need fast monochrome printing with minimal fuss and space constraints.
Not ideal for: Businesses requiring color printing or multifunctionality beyond black-and-white documents.
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Toner Capacity:700 pages
- Connectivity:Wi-Fi, Ethernet, USB
- Paper Capacity:250 sheets
Our verdict“This printer is best suited for monochrome-focused environments where speed and space efficiency are priorities.”
Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer All-in-One with Scanner, Copier, Fax
This Canon model emphasizes speed and large capacity, making it suitable for busy offices needing quick monochrome output. It surpasses the Brother DCP-L2640DW in speed, offering up to 37 pages per minute, and features a 5-inch color touchscreen for ease of use. Compared to the Brother, it provides more expandable paper capacity with optional cassettes, supporting larger print volumes. However, its setup can be intimidating for newcomers, and high-capacity toner replacements can be costly. Its high-speed performance and large paper handling make it a strong choice for high-volume environments, but its monochrome focus limits versatility for those needing color documents.
Pros:- Fast print speeds and large paper capacity
- Easy wireless setup and mobile device printing
- Automatic duplex printing and high-capacity toner
- Expandable with optional paper cassettes
Cons:- Complex setup for first-time users
- High-cost toner replacements
- Limited to monochrome output
Best for: Small offices that need fast, high-capacity monochrome printing with easy wireless setup and robust features.
Not ideal for: Businesses that require color printing or are looking for a budget-friendly, straightforward device.
- Print Speed:37 PPM
- First Print Time:5 seconds
- Wireless:Yes
- Duplex Printing:Yes
- Color Touchscreen:5-inch
- Paper Capacity:250-sheet standard, expandable
Our verdict“This printer is ideal for high-volume monochrome environments prioritizing speed and capacity over color capabilities.”
HP LaserJet MFP M234sdw Wireless Printer, Print, Scan, Copy, Fast Speeds, Easy Setup, Mobile Printing
This HP model is tailored for small teams needing quick black-and-white printing with minimal setup. It offers reliable speeds up to 30 ppm, making it suitable for busy workgroups. Its auto document feeder and dual-band Wi-Fi with self-reset enhance usability, particularly for teams that rely on mobile and cloud printing. Compared to the Brother MFC-L3780CDW, it provides a simpler, more streamlined setup experience, but lacks color options and is limited in print volume capacity. Its security features support data protection, but the absence of color printing limits its versatility for diverse document needs.
Pros:- Fast printing speeds suitable for small teams
- Easy setup with wireless and mobile support
- Auto document feeder for multitasking
- Built-in security features
Cons:- Limited to black-and-white printing
- Designed for smaller print volumes
- No color printing capability
Best for: Small teams that prioritize fast monochrome printing and easy wireless setup without the need for color output.
Not ideal for: Businesses requiring color printing or high-volume document handling with advanced security features.
- Print Speed:Up to 30 ppm
- Two-sided Printing:Up to 19 ppm
- Auto Document Feeder:Yes
- Connectivity:Wi-Fi, Ethernet
- Mobile Printing:Supported
- Security:Built-in
Our verdict“This printer makes the most sense for small teams needing quick, reliable B&W printing with straightforward setup.”
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier, and Fax
This Brother model balances color printing with a reliable all-in-one platform, making it ideal for small offices that handle both color and monochrome documents. It delivers a moderate speed of 19 ppm, which is slower than some monochrome options like the Canon MF462dw II but offers the advantage of color output. Its 3.5-inch touchscreen simplifies operations, and wireless connectivity ensures flexible placement. The automatic duplex feature helps save paper, but the initial setup can be cumbersome, and the cost of color toner can be higher. Overall, this model suits those needing vibrant color printing combined with multifunctionality, though at a slightly slower pace.
Pros:- Color printing enhances document presentation
- Wireless and cloud connectivity
- Automatic duplex printing saves paper
- User-friendly touchscreen interface
Cons:- Slower print speed compared to monochrome counterparts
- Higher toner costs for color printing
- Setup can be complex for some users
Best for: Small offices requiring color printing with multifunction features and easy connectivity options.
Not ideal for: High-volume monochrome-only environments or those seeking the fastest possible print speeds.
- Print Speed:Up to 19 ppm
- Scan Speed:Up to 29/22 ipm
- Paper Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wi-Fi, Wi-Fi Direct, USB
- Display:3.5-inch color touchscreen
Our verdict“This printer is best for small offices needing color output and multifunctionality without extreme speed demands.”
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer
This model stands out for its impressive print speeds of up to 35 pages per minute, making it ideal for small teams that need quick, efficient monochrome document handling. Unlike the Brother HL-L2480DW, which also offers fast printing, the 3101fdw adds wireless and Ethernet connectivity with robust security features like HP Wolf Pro Security. However, its limitation to black-and-white printing means it isn’t suitable for offices requiring color output. The device’s auto duplex and 50-sheet automatic document feeder boost productivity, but the lack of color or larger paper capacity could be a drawback for some users. Still, this printer strikes a strong balance between speed, security, and ease of use for small business environments that only need monochrome.
Pros:- Fast printing speeds of up to 35 ppm
- Wireless, Ethernet, and Bluetooth connectivity for versatile device integration
- Secure printing with HP Wolf Pro Security features
Cons:- Limited to black and white printing only, which can restrict creative or marketing uses
- Designed mainly for small teams, so not suitable for large offices with higher volume needs
Best for: Small businesses or teams that prioritize fast, secure monochrome printing for documents and reports
Not ideal for: Offices that require color printing or larger volume printing with high-impact visuals
- Print Speed:Up to 35 pages per minute
- Functions:Print, scan, copy, fax
- Connectivity:Wi-Fi, Ethernet, Bluetooth
- Auto Duplex:Yes
- Auto Document Feeder:Yes
- Recommended Users:Up to 7 people
Our verdict“This printer is best suited for small teams needing fast, reliable monochrome printing with strong security features.”
HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Color Laser Printer
This refurbished model makes the most sense for small businesses that demand color output, offering print speeds of up to 26 ppm, which are competitive for a color laser. Compared with the monochrome HP 3101fdw, it adds true color printing along with high-quality scanning, copying, and faxing. Its wireless and Ethernet connectivity support flexible placement, and features like automatic duplex and a 250-sheet input tray enhance efficiency. However, being a refurbished product, it might have variable longevity, and it requires original HP toner cartridges with chips, adding ongoing costs. This pick is ideal for offices where visual impact matters but might be less appealing for those on a tight budget or seeking brand-new units with longer warranties.
Pros:- Fast color printing with high-quality output
- Wireless and Ethernet for flexible setup
- Eco-friendly design with Energy Star and EPEAT certifications
Cons:- Requires original HP toner cartridges with chips, which can be costly
- Refurbished status may affect long-term durability
Best for: Small teams needing vibrant, professional-quality color documents with reliable connectivity
Not ideal for: Offices that want brand-new equipment or are on a strict budget due to higher ongoing toner costs
- Print Speed:Up to 26 ppm
- Functions:Print, scan, copy, fax
- Connectivity:Wireless, Ethernet
- Automatic Duplex:Yes
- Input Tray Capacity:250 sheets
- Media Sizes Supported:Letter, Legal, A4, A5, B5, Envelope #10, and custom sizes
Our verdict“This printer works best for small businesses prioritizing vibrant color documents and flexible wireless connectivity, accepting higher ongoing toner costs.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
This compact model excels for small offices needing quick, reliable monochrome printing with minimal desk space. It shares the same fast print speeds of 35 ppm as the B0BJ194Z43 but emphasizes its smaller footprint and simple wireless setup. The 250-sheet input tray and 50-sheet auto document feeder streamline high-volume tasks, similar to larger models like the Brother MFC-L5915DW but in a more space-conscious design. The main tradeoff is its monochrome limitation, making it unsuitable for offices requiring color output or complex media handling. This device is perfect for small teams that want a straightforward, space-efficient printer without sacrificing speed or security features.
Pros:- Fast print speeds of up to 35 ppm
- Compact design ideal for small spaces
- Automatic duplex printing for efficiency
Cons:- Limited to black and white printing, restricting creative uses
- No color printing capabilities
Best for: Small teams needing space-efficient, fast monochrome printing with basic multifunction features
Not ideal for: Offices requiring color printing or advanced media handling in a larger or more feature-rich device
- Print Speed:Up to 35 ppm
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Wireless Wi-Fi
Our verdict“This printer is best for small teams needing a high-speed, space-saving monochrome device with reliable wireless connectivity.”
Brother HL-L2480DW Wireless Monochrome Laser Printer with Copy and Scan
The Brother HL-L2480DW offers a compelling combination of speed and affordability for small offices needing monochrome multifunctionality. Its 36 ppm print rate surpasses some competitors like the HP 3101fdw, and its 2.7-inch touchscreen simplifies operation. While it lacks color capabilities, its automatic duplex printing and 250-sheet tray support high-volume work in a space-efficient form. Compared to the Brother MFC-L5915DW, which has a larger touchscreen and higher speed, the HL-L2480DW provides a more budget-friendly option with slightly less volume capacity and fewer advanced security features. This pick suits those who want reliable, fast printing without extra bells and whistles, but it’s less ideal for environments demanding color or extensive security features.
Pros:- Fast print speed of 36 ppm
- Affordable price point for small budgets
- Wireless and Ethernet connectivity for flexible setup
Cons:- Limited to monochrome printing, unsuitable for color needs
- Toner replacement can add ongoing costs
Best for: Small offices or home-based businesses needing fast monochrome printing with simple multifunction features on a budget
Not ideal for: Offices requiring color printing or larger paper capacities for high-volume jobs
- Print Speed:36 ppm
- Paper Capacity:250 sheets
- Functions:Print, scan, copy
- Connectivity:Wi-Fi, Ethernet, USB
- Display:2.7-inch touchscreen
Our verdict“This printer is ideal for budget-conscious small offices that need fast, reliable monochrome printing and scanning with minimal fuss.”
Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier
This high-capacity machine is designed for busy offices needing rapid throughput, with a blazing 50 ppm print and copy speed that outpaces the other monochrome options like the HP LaserJet 3101fdw and Brother HL-L2480DW. Its 70-page auto document feeder and high-volume scanning capabilities align with larger office demands, while its security features, including triple-layer security, provide peace of mind. The 5-inch touchscreen adds user-friendly control, but its primary focus on monochrome output means color tasks are out of scope. For offices that handle large documents and need high security, this model offers unmatched speed and capacity, though its complexity and higher toner costs could be drawbacks for smaller teams or less tech-savvy users.
Pros:- Exceptional speed of up to 50 ppm
- Large 70-page auto document feeder for high-volume scanning
- Advanced security features for sensitive documents
Cons:- Limited to monochrome printing, no color option
- Complex setup may challenge first-time users
- High-yield toner cartridges are costly
Best for: High-traffic offices requiring rapid monochrome printing, high-volume scanning, and advanced security features
Not ideal for: Small teams or businesses that need color printing or simpler, lower-cost solutions
- Print Speed:50 ppm
- Auto Document Feeder Capacity:70 pages
- Connectivity:Gigabit Ethernet, Dual-band WiFi
- Toner Cartridge:TN920UXXL ultra high-yield 18,000 pages
- Included Toner:3,000 pages
- Security:Triple Layer Security
Our verdict“This printer is best for large, busy offices that require rapid monochrome document processing with top-tier security features.”
Xerox C235dni Wireless Color Laser All-in-One Printer
The Xerox C235dni stands out for its combination of speed and ease of use, making it a strong choice for small offices that need reliable color printing without complex setup. Its 24 ppm print speed outpaces many competitors like the Canon MF665Cdw, ensuring quick turnaround times for daily tasks. Wireless connectivity and mobile printing options boost productivity in hybrid work environments. However, the limited starter toner yield means higher ongoing costs for high-volume users, and its design primarily targets small offices with moderate print demands. Compared to the Brother MFC-L8930CDW, it offers fewer advanced security features but remains more accessible for smaller teams. Overall, it’s ideal for offices that prioritize straightforward, all-in-one functionality with reliable color output without requiring high-volume capacity.
Pros:- Fast printing speed of 24 ppm for quick document turnaround
- Wireless and mobile printing capabilities enhance flexibility
- Easy setup with the Xerox Easy Assist App simplifies installation
Cons:- Starter toner has a limited yield, leading to additional cartridge costs
- Designed for small offices, not suitable for high-volume printing
Best for: Small office teams needing dependable color printing and scanning with simple setup
Not ideal for: High-volume print environments or large teams that require extensive toner capacity
- Print Speed:24 ppm
- Functions:Print, Scan, Copy, Fax
- Connectivity:Wi-Fi, Apple AirPrint, Mopria, USB
- Recommended Monthly Volume:up to 1,500 pages
- Starter Toner Yield:500 pages
Our verdict“This printer is perfect for small offices that want reliable color printing with minimal fuss and moderate monthly volume.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, and Security
The Brother MFC-L8930CDW is tailored for small businesses requiring fast, high-quality color output combined with robust security features like NFC badge authentication. Its impressive 33 ppm print speed surpasses many models such as the Canon MF665Cdw, making it suitable for busy environments. The large 7-inch touchscreen offers easy access to advanced functions and shortcuts, streamlining workflow. While setup can be complex for some, the high-yield toner options significantly reduce long-term costs, especially for frequent users. Its dual-band Wi-Fi and Ethernet ensure flexible connectivity. Compared to the Xerox C235dni, it provides more security and higher-volume capacity, but at a higher initial investment. This model is ideal for security-focused teams that need speed, security, and scalability in their all-in-one solution.
Pros:- High-quality color and black printing with rapid speeds of up to 33 ppm
- Advanced security features including NFC badge authentication
- Flexible connectivity options, including dual-band Wi-Fi and Ethernet
Cons:- Setup process can be complex for less tech-savvy users
- High-yield toner cartridges are costly to replace
Best for: Small businesses prioritizing security, high-volume printing, and advanced features
Not ideal for: Very small offices or casual users with limited print needs due to complexity and cost
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Connectivity:Dual-band Wi-Fi, Gigabit Ethernet
- Toner Yield:Black: 3,000 pages, Color: 1,800 pages
- Security Features:Triple Layer Security, NFC card reader
Our verdict“This printer is best suited for security-conscious small teams with high-volume needs and a focus on productivity.”
Canon Color imageCLASS MF665Cdw Wireless All-in-One Duplex Laser Printer
The Canon MF665Cdw excels at balancing speed, color quality, and user-friendliness, making it ideal for small offices or home-based businesses. Its 26 ppm print speed and automatic duplex printing help save time and paper, which is advantageous over slower models like the Xerox C235dni. The 5-inch touchscreen provides straightforward operation, and wireless setup is simple for most users. However, its cost may be prohibitive for casual or low-volume users, and the high-cost toner replacements could add up over time. The large footprint might also be a concern for limited spaces. Compared with the Brother MFC-L8930CDW, it lacks some advanced security features but is easier to operate. This model suits teams that prioritize ease, high-quality color, and duplex efficiency for everyday tasks.
Pros:- Fast print speeds with high-quality color output
- Easy wireless setup and mobile device printing
- Automatic duplex printing and high-capacity toner improve efficiency
Cons:- Toner replacements can be costly
- Large physical size may be a space concern
Best for: Small teams needing reliable, easy-to-use color printing with duplex and mobile support
Not ideal for: High-volume print environments or those on a tight budget due to toner costs
- Print Speed:26 ppm
- First Print Time:10.3 seconds
- Paper Capacity:250 sheets
- Automatic Document Feeder:50 sheets duplex
- Display:5-inch Color Touchscreen
- Warranty:3 Years Limited
Our verdict“This printer suits small, productivity-focused teams seeking straightforward color printing with duplex features.”
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer
The Brother MFC-L2820DW offers a compact, budget-friendly solution for small offices that primarily need monochrome printing. Its impressive 36 ppm speed and 23.6 ipm scan rate make it a strong performer for fast document processing, outperforming many color models like the Canon MF665Cdw in basic productivity. Its space-saving design fits well into tight environments, and support for cloud-based printing and scanning adds convenience. The lack of color limits its versatility, and the absence of automatic duplexing could increase paper costs over time. Setting up can be straightforward, but users must remember to use genuine toner for optimal results. Compared to the HP LaserJet Pro MFP 3101sdw, it offers more compactness at the expense of color capability. This model makes sense for small teams focused on monochrome output and limited space.
Pros:- Compact design ideal for tight spaces
- Fast print and scan speeds for productivity
- Supports cloud printing and scanning for convenience
Cons:- Limited to monochrome printing only
- No automatic duplex printing, potentially increasing paper use
Best for: Small offices or home businesses needing fast monochrome printing in limited space
Not ideal for: Color printing needs or environments requiring automatic duplexing for high-volume jobs
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wi-Fi, Ethernet, USB
- Touchscreen:2.7 inches
- Support:Cloud-based printing and scanning
Our verdict“This monochrome laser printer is perfect for small offices prioritizing speed and space efficiency over color versatility.”
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
The HP Color LaserJet Pro MFP 3301sdw offers impressive speed and vivid color output, making it a compelling choice for small teams that frequently produce colored documents. With 30 pages per minute in both black and color, it surpasses models like the Canon MF665Cdw in raw speed and supports auto duplex to save paper. Its 250-sheet tray and mobile device compatibility streamline busy workflows. Yet, at 37.7 pounds, it’s on the heavier side, which might make moving or repositioning difficult. Its reliance on HP-specific cartridges with chips could also lead to higher ongoing costs, especially if compatible alternatives aren’t used. Compared to the Xerox C235dni, it offers faster speeds but less compactness. This model is ideal for small teams that prioritize high-quality color output and speed over portability.
Pros:- Fast print, scan, and copy speeds suitable for busy teams
- Vivid color output and auto duplex for efficiency
- Supports mobile device printing for flexible workflows
Cons:- Heavy weight makes repositioning difficult
- Cartridges with proprietary chips may increase ongoing expenses
Best for: Small office teams needing fast, vibrant color printing with high-volume capacity
Not ideal for: Offices with limited space or those on a tight budget due to cartridge costs
- Printer Type:Laser
- Item Weight:37.7 pounds
- Dimensions:16.46″D x 13.44″W x 16.5″H
- Print Media:Plain paper
- Scanner Type:Flatbed
- Maximum Copy Speed:26 pages per minute
Our verdict“This printer is best for small teams that require fast, high-quality color documents and have space to accommodate its size.”
How We Picked
These printers were selected based on a combination of performance metrics, usability, build quality, and value for small business applications. Priority was given to models with fast print speeds, reliable wireless connectivity, and multifunction capabilities such as scanning, copying, and faxing. We also considered ongoing costs like toner replacement and subscription plans, balancing upfront investment against long-term value. The ranking reflects a careful comparison of these factors, aiming to highlight options suitable for different small business needs—from budget-conscious startups to more demanding offices.Factors to Consider When Choosing All In One Laser Printers For Small Business
When choosing an all in one laser printer for a small business, it’s vital to consider factors beyond just initial price. The right model should support your typical workload, integrate well with your existing systems, and keep ongoing costs manageable. Understanding these key considerations will help you avoid common pitfalls and select a device that truly enhances your workflow.Print Speed and Duty Cycle
For busy small offices, speed is critical. Look for printers with a high pages-per-minute (PPM) rate and a generous duty cycle—this indicates how much printing the device can handle daily without wear. Models with slower speeds may save money upfront but can become bottlenecks during peak times, leading to delays and frustration. Consider your typical volume and choose a model that comfortably exceeds your needs to avoid overworking the device.
Cost of Consumables and Subscription Plans
Many laser printers now offer subscription toner plans, which can lower long-term costs and simplify maintenance. However, these plans can also add to monthly expenses. Pay close attention to toner yield and the price per page; a model with a higher initial cost but lower ongoing expenses may be more economical over time. Avoid models with overly expensive toner that can quickly erode savings, especially if your printing volume is high.
Connectivity and Mobile Printing
In today’s small businesses, wireless connectivity is a must. Make sure the printer supports Wi-Fi, Ethernet, and mobile printing protocols like AirPrint or Google Cloud Print. This flexibility enables multiple users to print from various devices without hassle. Beware of models with limited connectivity options or complicated setup processes, which can slow down adoption and reduce efficiency.
Multifunction Features and Ease of Use
Beyond printing, consider how often you’ll need scanning, copying, or faxing. A model with intuitive controls and a user-friendly interface can reduce training time and errors. If your business requires frequent faxing or scanning, prioritize those features to avoid future upgrades. Also, look for features like automatic document feeders and duplex printing to streamline workflows.
Build Quality and Reliability
Investing in a durable, well-built printer pays off in reduced downtime and maintenance costs. Read reviews about the longevity and reliability of specific models, especially if you plan to run the printer heavily. Cheaper devices may seem attractive initially but can lead to frequent repairs or replacements, disrupting your business operations. A slightly higher upfront investment often results in better long-term performance.
Frequently Asked Questions
How do I determine the right print speed for my small business?
To select the appropriate print speed, consider your typical daily volume and the urgency of your printing tasks. If you often print large batches of documents, look for models with at least 30 pages per minute (PPM). For smaller or less frequent tasks, a lower speed may suffice, allowing you to save on initial costs. Matching the printer’s capacity to your workload helps prevent bottlenecks and ensures smooth operations.
Are color laser printers worth the extra cost for a small business?
Color laser printers can add significant value if your business relies on marketing materials, branding, or presentations that benefit from color. However, they tend to have higher initial costs and ongoing toner expenses. For typical document printing or internal use, monochrome models often provide better cost efficiency. Evaluate how often color printing is needed versus your budget to decide whether the added expense is justified.
What should I prioritize—upfront cost or long-term savings?
While a lower upfront cost can be tempting, it’s important to consider ongoing expenses like toner, maintenance, and potential repairs. A slightly more expensive model with higher toner yields and better durability can ultimately save money and reduce frustration. Think about your expected printing volume and choose a device that balances initial affordability with long-term operational costs.
How important is wireless connectivity for small business printers?
Wireless connectivity is essential for flexible and efficient workflows in small offices. It allows multiple users to print from laptops, tablets, and smartphones without cumbersome cabling. A printer with robust Wi-Fi and mobile support minimizes setup time and enhances productivity. Avoid models with limited or unreliable wireless features, which can cause frustration and delays.
Should I consider multifunction features like fax and scanning in my purchase?
Including features like scanning and faxing depends on your specific business needs. If you handle a lot of document exchange or require digital archiving, a model with reliable scanning and fax capabilities can streamline your processes. However, if your workflow is primarily printing, you might save money by opting for a simpler monochrome printer. Focus on your daily tasks and choose a model that offers the right balance of features.
Conclusion
The best overall pick for small businesses remains the Brother MFC-L3780CDW due to its reliable color printing, multifunction capabilities, and user-friendly features, making it ideal for most office environments. For those prioritizing budget and high volume, the HP LaserJet Pro MFP 3101fdw offers excellent speed at a lower cost. If you need a premium model with advanced security and extensive features, the Brother MFC-L8930CDW stands out. Beginners and smaller teams will appreciate simpler, more affordable options like the Brother DCP-L2640DW. Each choice aligns with different needs, ensuring you find a device that supports your specific small business operations.
